We are recruiting a General Administrator to support volunteers in providing invaluable legal advice and support to activists around the UK.
The post is part-time (2-3 days per week) and home-based, to start in January 2019. You will be working alongside a current General Administrator, who also works 2-3 days per week.
Please read the job description and person specification below for more information on the role. For more information about Green & Black Cross, please check out our website: greenandblackcross.org/about
Short-listed applicants must be available to attend an interview in London on Thursday 3 January 2019. Reasonable travel expenses will be paid.
To apply, please send the following to firstname.lastname@example.org by Wednesday 19 December 2019:
- A cover letter (max 1 page) outlining why you are applying for the role and how you meet the person speciﬁcation
- Contact details (email address and telephone number) of two references – ideally one from any previous work you have done (paid or unpaid) and one from an activist group or organisation you have recently been actively involved with, who are able to ‘vouch’ for you
- Information about any relevant notice periods to your current employer(s) and/or the date when you would be available to start in this post
- Any preference as to whether the role be for 2 or 3 days per week
- Any access requirements or requests for interview
- Your CV (a summary of your work experience and education/training, along with other relevant information regarding your suitability for the role).
Any enquiries or questions related to the role can be emailed to email@example.com
General Administrator Job Description
To provide the Green & Black Cross (GBC) legal team with additional administration and organisation capacity. This position ensures the day to day running of the legal team across the UK and that GBC has the capacity to process the data we collect and respond to emails.
Key Accountabilities & Main Tasks
Working closely with GBC volunteers and other workers in paid positions:
- Answer emails
- Answer phone
- Follow up on day to day arrests, including bottom-lining mid-week behind-the-scenes protest support on work days
- Work databases of evidence from big operations
- Research from databases for legal support & campaigns
- Keep website, Twitter and Facebook up to date
- Keep a general overview of what GBC is involved in and the day to day running of GBC, including highlighting tasks to be taken on by others
- Process claims for GBC money, but not allocating funds
- Assist with funding applications
- Where necessary, collaborate with other organisations doing similar work such as Netpol or ACAB court support
- Work with three GBC Legal London volunteers (the Bottom Lining Team, BLT) to bottom line all GBC London activities and inter-meeting decisions. This team will change monthly at the Legal London meeting
- Co-ordinate the work to be done with other paid positions and BLT and provide handovers, including to the BLT on a weekly basis.
- Provide updates on work to the GBC London Legal meeting once a month, Bottom Lining Team meetings once a month and GBC network gatherings as appropriate
- Assist in the organisational development of GBC, for example by sharing skills with activists
The position is home-based and covers GBC Legal administration across the whole network. The most active GBC Legal group is in London, but applicants from outside London are welcome to apply. The successful candidate must be available to travel to London for twice-monthly meetings (for which reasonable travel expenses will be covered by GBC).
15 or 22.5 hours a week (2 or 3 days of 7.5 hours) paying the Living Wage adjusted for a 4 day week. In London this is £13.19 per hour, equivalent to £10,288 or £15,432 per year. Outside London this is £11.25 per hour, equivalent to £8,775 or £13,162.50 per year.
Hours are expected to mostly be worked on week days, however there may be a need for occasional weekend working. There are no overtime arrangements but Time Off In Lieu may be generated by mutual agreement, up to a maximum of 15 hours owed, to be taken within 4 weeks.
The post holder is not expected to exceed their hours though may still volunteer with GBC outside of their paid hours.
The post is for one year initially with the potential for extension subject to mutual agreement.
GBC will give no less than 2 months notice.
GBC way of working
GBC does not intend to make any position full time as this may lead to unequal power balances within the group. GBC also has committed to pay equity and any future employees will be paid on the same basis.
This position is expected to work extremely closely with volunteers and other paid positions as peers; there is no management role whatsoever.
The management of this role will be done in a non-hierarchical manner, where the post holder will decide their work planning along with volunteers and other paid positions.
GBC makes all decisions using consensus.
The nature of GBC’s work can be stressful, and this is particularly challenging for the administrators given that the majority of working time is spent alone. Group members will offer emotional support to the position, and administrators will be encouraged to proactively seek this when needed, and to offer similar help to others.
- Knowledge of the UK protest movement and protest rights
- Commitment to the common philosophy of GBC – (https://greenandblackcross.org/about/common-philosophy/)
- Experience of administration
- Experience of working under pressure
- Experience of consensus decision making
- Strong communication skills including the ability to research and explain complex processes and situations clearly both orally and in writing in English
- IT literate in Microsoft/Open/Libre Office with the ability to quickly produce documents and spreadsheets as needed
- Thorough approach, with high level of attention to detail
- Ability to create, communicate and oversee procedures
- Ability to be self-sufficient administratively, working without close supervision
- Ability to be responsive and flexible when high priority tasks appear
- Ability to solve problems individually and with others
- Excellent team working skills
- Awareness of own pastoral needs: able to draw emotional boundaries and to proactively seek support when necessary
- Experience of writing for an activist audience
- Experience with websites, social media and online sharing platforms
- Experience of legal support work for activists
- Experience in skills sharing, for example through training or peer-to-peer mentoring